Job Description

Staff Assistant

Los Angeles, California

Is remote? No

The Outwords Archive
Los Angeles, CA

Website: https://theoutwordsarchive.org

Posted: June 13, 2024

Contact Information

Name: Tom Bliss, Director of Operations
Email: tbliss@theoutwordsarchive.org
Phone: 3233317155

Link to posting: https://lnkd.in/g4HNzrns

Job Description

BACKGROUND 

The Outwords Archive (OUTWORDS) records, preserves, and shares the stories of LGBTQ+ elders across the United States, to build community and catalyze social change.

Since 2016, OUTWORDS has recorded over 325 interviews in 42 states with the queer generation who mostly came of age in the 1950s and 1960s, and are now in their 70s, 80s, and 90s. It is critically important for us to document the diverse firsthand accounts of these elders while they are still alive to tell them.

DESCRIPTION

OUTWORDS seeks a skilled freelance Staff Assistant excited by, and dedicated to, the organization’s mission, vision, and core values. We're looking for a self-motivated, independent worker with outstanding organizational and communication skills. The Staff Assistant works directly with the Executive Director, Operations Director, and Communications Director.

Staff Assistant duties include:

• Organizing hard copy files at the office
• Organizing online files in Google Drive
• Scanning and printing files
• Updating file names
• Filling out online forms
• Performing data entry in AirTable
• Conducting research
• Scheduling meetings and taking notes
• Preserving the confidentiality of records
• Performing other clerical or administrative work needed to run the archive

Job Type: Part-time, 20 hours/week

Pay: $17.28/hour

QUALIFICATIONS

While much of the work will be completed virtually, the Staff Assistant must live in the Los Angeles area and be available for weekly in-person work at OUTWORDS’ office in Glendale, Los Angeles, CA.

Minimum requirements:

• Significant experience in Microsoft Word, Excel, and Google Workspace, and ability to learn all required business systems
• Must be a fast worker who is detail-oriented, organized, with attention to accuracy, detail, and the ability to trouble shoot and complete work in a timely manner
• Respect for elders with the ability to interact compassionately and respectfully with people from diverse populations
• Capable of working in a team environment with excellent communication, interpersonal, and writing skills

Ideal Candidate will have working familiarity with some or all of the following programs/platforms:

• AirTable database (ability to create automations a plus)
• Wordpress website editing

HOW TO APPLY

In an attempt to establish a shared culture contribution, please submit a brief cover letter and resume. Candidates who do not submit a cover letter will not be considered. In your cover letter, please describe your familiarity with the LGBTQIA2S+ community, your commitment to Anti-Racism work, and why you are interested in this position. We hope to begin interviewing in late June with a start date in July.

EQUITY, DIVERSITY, AND INCLUSION

As a signatory to the Anti-Racist Small Business pledge [https://theoutwordsarchive.org/mission-vision-and-values/#antiracism-pledge] OUTWORDS applies an equity lens to all of its hiring decisions, seeking to provide opportunities to individuals and communities that have traditionally been underrepresented and/or excluded from the media production industry. We are committed to creating, exploring, and maintaining an environment where new, unpopular and/or controversial ideas are safely expressed, and encourage the exchange of such views in an environment of tolerance, curiosity, and mutual respect.

Archiving as a form of social justice also includes actively seeking out interviewees who are BIPOC, living with disabilities, transgender/gender non-conforming, or other marginalized identities, and to actively reverse and rectify historical erasure by recording, preserving, and sharing these stories with respect and care.

All qualified candidates will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, age, disability, military status, or the use of a trained dog guide or service animal by a person with a disability. OUTWORDS will furthermore consider applicants who may need a reasonable accommodation to perform the essential functions/duties. Please send a message via Indeed for additional information or to request reasonable accommodations for the application or interview process.

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