Phoenix House Foundation Inc is a leading nonprofit organization that provides residential and outpatient substance abuse and mental health treatment services. We are currently seeking a dedicated and organized Office Assistant to join our team in New York, NY.
As an Office Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for a variety of administrative and clerical tasks, including but not limited to answering phone calls, organizing and maintaining files, scheduling appointments, and providing general support to the office staff.
The ideal candidate for this position will have excellent communication and organizational skills, as well as the ability to multitask and prioritize tasks effectively. You should also be proficient in Microsoft Office and have experience with office equipment such as printers and scanners.
Responsibilities:
- Answer and direct phone calls to appropriate staff members
- Greet visitors and direct them to the appropriate person or department
- Sort and distribute incoming mail and packages
- Maintain office supplies and place orders when necessary
- Organize and maintain physical and electronic files
- Schedule appointments and maintain calendars for office staff
- Assist with preparing and organizing documents and reports
- Provide general administrative support to office staff as needed
Requirements:
- High school diploma or equivalent
- Proven experience as an office assistant or in a similar role
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office and office equipment
- Strong organizational and multitasking abilities
- Ability to work independently and as part of a team
- Attention to detail and accuracy
- Ability to maintain confidentiality and handle sensitive information
- Prior experience in a nonprofit organization or healthcare setting is a plus
We offer a competitive salary and benefits package, including medical, dental, and vision insurance, retirement plans, and paid time off. If you are a dedicated and organized individual looking to make a positive impact in the community, we encourage you to apply for this position.
To apply, please submit your resume and cover letter to [insert email or application link]. We thank all applicants for their interest, but only those selected for an interview will be contacted. Phoenix House Foundation Inc is an equal opportunity employer.
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