Job Description

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The University of Michigan is one of the world's most powerful engines for scholarly research, service, and impact. Sustaining and supporting the University's robust research enterprise is vital for maximizing innovation and economic development. As a service and resource for innovative investigators interested in the commercialization of research, Innovation Partnerships is a unit of the Office of Research that plays a central role in helping to ensure that society realizes the benefits of the research conducted on campus.

As the Administrative Assistant, you will be responsible for administrative support for the Corporate Research Alliances team. The Administrative Assistant will report to the Director of Corporate Research Alliances within Innovation Partnerships.

Support the Corporate Research Alliances team with a variety of projects, including: 

• Organize campus visits and meetings (facilities, catering, parking) 
• Schedule meetings and conference rooms, setup Zoom technology, coordinate travel arrangements, maintain calendars
• Prepare agendas for visits with industry partners and faculty; coordinate logistics and greet guests 
• Coordinate travel arrangements and itineraries
• Reconcile PCards, prepare travel expense reimbursements
• Maintain highly demanding and challenging calendars

Unit-wide support with respective activities and projects, including: 

• Event and meeting coordination 
• Manage business vehicle permits
• Maintain shared public calendars and conference room scheduling
• Share mail triage along with other administrative team members 
• Greet visitors with a positive, helpful attitude and connect them with the appropriate party, on a rotating schedule with other administrative staff. 
• Assist in onboarding and training new staff
• Coordinate day-to-day work with other administrative staff
• Provide backup support for one another.

• Associate's degree (preferably in business/office administration) 
• Ability to interact effectively with a wide variety of people, including senior executives in industry  and high-level administrators 
• Strong dedication to customer service and an ability to work within a team-focused framework 
• Ability to work as part of a team in a professional and collaborative manner 
• Demonstrated organizational skills and attention to detail 
• Strong interpersonal and communication skills 
• Able to navigate and manage ambiguity successfully 
• Must be flexible, proactive and resourceful 
• Proficient with computer software (MS Word, Excel, PowerPoint, G Suite) 
• Proficient with conferencing software (Zoom) 
• Experience in customer relations and event planning
• Ability to set priorities
• Ability to act effectively both independently and as a member of a team
• Flexibility to meet changing priorities

• Bachelor's degree, and a minimum of 2 years of work experience in a corporate/academic/research environment 
• Knowledge of University policies and procedures
• Knowledge of and experience with U-M sponsored research, Business Objects, and Salesforce, or a desire and willingness to learn

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.

About University of Michigan - Ann Arbor

A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.

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